Requirement brief
Define product, quantity, intended use, destination and timing.
OUTPUT / Written requirementHXGT / SOURCING & SUPPLY CHAIN
Control starts
before the order.
A connected workflow across requirements, supplier comparison, sampling, production, warehouse preparation and ocean freight.
01THE ORDER WORKFLOW
Eight stages.
One shared reference.
Every order needs an agreed scope. These stages show the coordination points available; the actual service and checkpoints are set out in the order documents.
Supplier comparison
Review candidates against the same commercial and technical brief.
OUTPUT / Comparable quotation basisSample alignment
Review fit, finish and specifications; record approved references.
OUTPUT / Sample approval recordOrder confirmation
Agree specifications, responsibilities and commercial terms.
OUTPUT / Confirmed order scopeProduction follow-up
Track agreed milestones and clarify changes with the supplier.
OUTPUT / Progress updatesAgreed inspection
Check the accepted criteria and report deviations for review.
OUTPUT / Inspection findingsWarehouse preparation
Coordinate receipt, identification, consolidation and packing.
OUTPUT / Shipment-ready cargo planShipping coordination
Align cargo, documents and freight arrangements.
OUTPUT / Dispatch documentation02SUPPLIER ENGAGEMENT
Compare capability.
Not just price.
HXGT reports a network of more than 100 long-term manufacturing partners. Each inquiry still requires its own assessment of product fit and supplier capability.
A common basis for comparison
- Product fit and manufacturing scope
- Production capacity relevant to the proposed order
- Sample quality and specification response
- Communication and document readiness
- Packing, lead-time and commercial assumptions
Different quotations can hide different assumptions. The comparison should identify exclusions, accessory scope and approval dependencies—not simply select the lowest headline number.
03DECISION CONTROL
Keep changes
in the open.
Material substitutions, finish changes, packaging revisions and delivery adjustments should be recorded against the order. An informal message should not silently replace an approved specification.
When a deviation is identified, clarify what changed, which quantity is affected and what decision is needed before work proceeds.
Explore quality checkpointsREFERENCEApproved specification
PROPOSED CHANGESupplier clarification
BUYER DECISIONAccept · Revise · Reject
UPDATED RECORDCurrent order version
04WAREHOUSING & CONSOLIDATION
Make the handover
as clear as the order.
HXGT describes a combination of owned and partner warehouse resources. The facility, operator, storage conditions and handling scope are confirmed for each shipment.
Receive. Identify. Consolidate.
Goods from different suppliers need to remain traceable to their orders. Check receipt quantities, visible packaging condition and the intended outbound grouping before consolidation.
Receiving
Compare delivered goods with the expected order and record visible discrepancies.
Consolidation
Align supplier delivery dates, order references, pack sizes and loading sequence.
Protection
Review wrapping, corner protection and handling requirements for the agreed route.
05OCEAN FREIGHT
Prepare the cargo.
Align the documents.
Ocean freight is the stated transport mode. Loading, export documentation and destination arrangements depend on the agreed shipping scope.
Before dispatch
- Confirm product and package quantities.
- Match cargo descriptions to shipment documents.
- Agree loading and cargo-protection requirements.
- Record open issues and the responsible decision-maker.
- Confirm the freight and destination handover scope.
EXW, FOB, CFR, CIF and DDP can be discussed. Availability depends on the product, route and local arrangements; the named place and responsibilities must be confirmed in the contract.
Shipment scheduling is confirmed against current cargo readiness and carrier arrangements. This website does not promise a fixed transit time.
06ORDER DOCUMENTS
The paperwork
belongs to the process.
A clear record helps connect a physical shipment with the order that created it.
Requirement & quotation
Specifications, quantities, exclusions and the commercial basis.
Sample & change record
Approved references, revisions and outstanding decisions.
Quality findings
Agreed scope, observations, deviations and follow-up actions.
Packing & dispatch
Package counts, cargo references and shipping document coordination.
↗LET’S TALK SOURCING
Let’s map your
next procurement order.
Share your specifications, quantity and destination. Start with the details that matter.